Student's Guide, Rules and Regulations

Step by step Procedure for Registration

Admissions

There are two types of admissions into the University of Bamenda.

  1. Admission through a competitive entrance examination with admission lists published by the Minister of Higher Education. Candidates admitted on the published lists are eligible to proceed to registration.
  2. Admission (for private candidates) based on study of file. Admitted candidates will be issued admissions letters after the publication of the final admission list of students, signed by the Vice Chancellor.

Registration Procedures for Freshmen

All students are required to register at the beginning of the academic year. A student is only considered registered when he/she completes the registration formalities which include paying the prescribed fees and other charges, filling the registration form and submitting all required documents at the Records Office. The following steps should be strictly followed for registration by students:

Step 3: Course registration at NAHPI

  1. Present the originals of bank receipts and medical clearance forms for verification in your respective departments.
  2. Present original and certified copies of relevant certificates (Birth certificate, GCE Ordinary level, GCE Advanced level) as well.
  3. Upon verification, you will receive four (4) Form Bs signed by your Head Of Department indicating your courses for the academic year. Registration of courses is not complete until one signed copy of Form B is submitted to the Service of Students’ Records (SR).
  4. Each student should judiciously keep a copy of the signed form (student’s copy). One copy of Form B should be submitted to the Department.
  5. Students who fail to register for a course shall not be allowed to sit the examination in that course. Where the students sits the examination for such a course, the results be cancelled and in addition he/she may face a disciplinary sanction.

Step 1: Verification of Credentials

  1. Collect Admission Letter from the Central Admission Office (Door 108), Central Administration.
  2. Effect the following payments: Registration Fee, Medical Test Fee, Insurance Fee and Refundable Caution Fee in the indicated NAHPI and University accounts in the authorized banks only. Make sure to collect separate receipts for the different fees.
  3. Make 03 photocopies of each of these fees receipts and present them for certification at the Division of Administrative and Financial Affairs (DAF)
  4. Go to the University Health Center for Medical Examinations
  5. Present Originals of all certificates for verification at the Student Record Office and collect a Form A.
  6. Constitute a file comprising the following documents:
    • A filled Form A
    • Certified Copy of Birth Certificate
    • Certified Copy of O/L certificate
    • Certified copy of A/L certificate
    • 01 passport size photograph
    • A medical clearance from the University Health Center
    • A stamped Envelope addressed to the parent or guardian
    • 01 signed Form B obtainable from your respective departments
  7. Present the completed file at the Student Record office
  8. You will be attributed your student Registration Number

NB: The deadline for the payment of registration fees by freshmen will be announced by a notice from the Vice-Chancellor and all students are called upon to respect the deadline. Those who will not fulfill their financial obligation by the stipulated deadline will lose their places.

Step 2: Compulsory Medical Examination

The photocopy of the medical and insurance fees receipt should be attached to the test results and reports from a government Hospital or The University of Bamenda Health Centre and presented at the Health Centre of the University. The Health Centre will in turn issue an attestation which the students will present at NAHPI for registration. Test results and report expected at the Health Centre at time registration of freshmen are:

  1. Chest X – Ray
  2. Blood sugar level
  3. Weight and height
  4. Blood pressure
  5. Vision
  6. Hearing
  7. Tuberculosis
  8. Urine analysis

The test result should be sealed, “CONFIDENTIAL” and addressed to the Head of the Health Centre, University of Bamenda.

Step 4: Production of ID Cards

Another photocopy of receipt will be presented at the time and place that will be announced by the service in charge of producing university ID cards. Students are advised that if they have problems with their registration, they should seek assistance from of the University, preferable those in their host Departments.

HEALTH INSURANCE BENEFITS Each student of the University of Bamenda is required to undergo a medical examination at the beginning of each academic year before registration. The examination is Obligatory.

The University provides health insurance for all registered students with the following benefits:

  1. Reimbursement of medical expenses for all
  2. Serious illness -350.000FCFA maximum
  3. Death through illness -250 000FCFA
  4. Death by accidents -500.000FCFA
  5. To benefit from the insurance policy Each student must have registered in the University Health Centre for the current academic year
  6. Each student must have undergone the annual systematic medical examination;
  7. All medical condition must be reported to the University Health Centre or referred by the University Health Centre to another medical Centre.
  8. Students are also informed that those who will not do the medical examination will not be allowed to register or to sit for NAHPI examinations.

Applicants for admission must hold a Masters in Engineering Science (MSc) degree or its equivalent in a relevant discipline.

CODE OF CONDUCT FOR ALL STUDENTS

As a corporate institution, the University of Bamenda accepts the responsibility of providing/ensuring the most congenital atmosphere for the academic, physical and moral development of its students. The following guidelines are set out for this purpose:

  1. The University expects students to conduct themselves decently and responsibly at all times, whether on or off campus.
  2. No student shall engage his/her fellow student or any member of the University or public in physical scuffles.
  3. While is it not required that students appear in suits and ties or expensive clothes, they should be neat and presentable at all times. This applies especially to their appearance in class and the restaurant
  4. All students should contribute to the cleanliness of the facilities put at their disposal. They should be avoid littering and should make maximum use of the dustbins provided
  5. No item or furniture should be moved out of the Common Rooms, Restaurant, Classrooms, or Library without permission. The full cost or damaged property will be borne by the students responsible for such lose or damage.
  6. The junior staff of the University (messengers, drivers, security men, yardmen, etc) are responsible officers of the University: Students should not, on any account, insult or assault them. Any Students aggrieved by any employee of the University shall make a report of such grievance to the Director of Students Affairs who shall take the matter up with the appropriate quarters of the University.
  7. No students may be absent from class without prior authorization except for reasons of health which should be justified. Students are to be punctual to class, show due respect to their teachers and maintain order and quiet in the class.
  8. Students are advised not smoke as this is dangerous to their health. In any case, no smoking is allowed in the Administrative building, Restaurant, Classroom, Lecture halls, Laboratories and Library
  9. No liquor may be sold or consumed on the University Campus. Any student found drunk or misbehaving under the influence of alcohol either on or off-campus shall be severely disciplined
  10. The possession and/or consumption of any dangerous drug is prohibited. Any student found contravening this regulation shall be summarily dismissed from the University
  11. Any student found stealing shall be severely disciplined in accordance with the University Regulations. Those found stealing outside the University premises may be handed over to the law enforcement officers

RIGHTS, PRIVILEGES AND OBLIGATIONS OF STUDENTS

For students to achieve their goals in the University they are entitled to some undeniable rights. For the University Community at large to facilitate the attainment of these goals students owe the University some obligations in exchange for the privileges which the institution offers.

A) Rights

Application files are constituted as indicated in the ministerial decision that launches the competitive entrance examination into the Institute or the press release of the Vice-Chancellor launching admissions into Masters and PhD in Engineering Science.

  1. The right of membership to the University Community
  2. The right to receive tuition in the course for which they have been duly registered
  3. The right to be examined in accordance with the approved rules and regulations governing the award of degrees and diplomas.
  4. The right to be heard in accordance with the rules governing the fundamental rights of freedom of speech and natural justice.

B) Privileges

  • The privilege of using the name of the University to protect themselves in all honest and lawful transactions.
  • The privilege of using University facilities to enhance the attainment of their ultimate objectives in the University.
  • The privilege to be certified at the end of their degree programme at the University upon satisfaction of the requirements.
  • The privilege of receiving medical care on campus within the limits of the available recourses provided they have been duly registered at the University Health Centre.
  • The privilege of living in the University Halls of Residence on the payment of the prescribed accommodation fees.
  • Privileges to eat in the University restaurant

    • C) Obligations

    Consequent upon the rights and privileges the university confers on students as members, they are obliged to:

    1. Observe the rules and regulations governing academic programmes such as registering for courses as well as sitting for examinations at the appropriate times (see general regulations governing first degrees and regulations on examinations
    2. Respect and obey constituted authorities of the University.
    3. Show consideration for other students and for staff of the University.
    4. Treat all University property with care.
    5. Observe rules and regulations of the University Halls of Residence if they live in one or when visiting the same
    6. Treat premises which they may rent off-campus in a responsible manner and observe the rules and regulations governing such premises.
    7. Abstain from doing anything whatsoever that can bring the name of the University into disrepute or embarrass its authorities.
    8. Pay fees at rates as determined from time to time by the University authorities

    DISCIPLINE

    Students are reminded that the following acts constitute a breach of discipline:

    1. Insubordination towards hierarchy.
    2. Any acts incompatible with the rules governing University property and dignity;
    3. Unauthorized absences from school
    4. Treat all University property with care.
    5. Any acts of subversion;
    6. Examination fraud. It should be recalled that in keeping with the provision of the decree No 93/027 of 19 January 1993 laying down common provisions for all universities, consequences for breach of discipline range from a simple warning to outright dismissal. Students are advised to read these regulations in conjunction with the University’s general Regulation governing the award of Degrees and Examination Guidelines.
      1. A student who abandons his/her studies for four consecutive weeks without just cause shall be suspended. Such a student shall have to apply to Senate for re-admission.
      2. A student who is absent for two consecutive sessions without just cause shall automatically forfeit his/her status as a student.
      3. Any student who registered for courses but fails to sit the corresponding examinations for no just cause shall score zero in the course(s) for which he/she registered. Students who for justifiable reasons, such as ill-health, do not sit for end of course examination shall be given I grade (incomplete). They will be allowed to re-sit the examination at the next opportunity.
      4. For a candidate to quality to sit for an examination in a course, he/she must have attained at least seventy percent (70%) attendance at lectures, tutorials and practical in that course.

    EXAMINATION GUIDELINES

    1. All students who are duly registered for courses in a given semester are eligible to sit for examinations in those courses except students in the following categories:
      1. A student who absents himself from the University for six weeks upward without official permission;
      2. A student who fails to attend up to 70% of any tutorials or practical’s in a course.
    2. Students must acquaint themselves with the instructions governing examinations.
    3. Students must be punctual for their papers. Students arriving later than half an hour after the examination ha started shall not be admitted into the examination hall.
    4. Students must bring with them to the examination hall their own ink, pen, ruler, eraser and pencil and any materials which may be permitted by regulations. Students are warned that if not otherwise indicated, lecture notes, cellular phones, textbooks, jotters, bags etc. are not allowed in the examination hall.
    5. To ensure order in the examination hall, seats will be arranged according to the number of groups taking examinations at each particular time and candidates are not expected in the hall earlier than 10 minutes to the commencement of each examination. They area also advised to keep strictly to the sitting arrangement to avoid confusion. Chairs arrange in examination halls should not, under any circumstances, be removed by any student.
    6. Once inside the examination hall; communication between students is strictly forbidden.
    7. The only permissible way to attract the attention of the invigilator is by raising a hand.
    8. Smoking in the examination hall is strictly forbidden.
    9. The use of scrap paper is not permitted. All rough work must be done in the answer booklet.
    10. Student must use their registration number for each examination.
    11. Before handing in their scripts at the end of the examination, student must satisfy themselves that they have inserted in the appropriate places, their registration number and of the question answer .
    12. It is forbidden to make distinction marks of any kind on the answer booklet. Only blue ink is allowed for writing on examination answer booklet.
    13. Student must not leave the examination hall during the first 30 minutes and the last 50 minutes of an examination.
    14. Student must remain seated until invigilators have completed collection of answer booklets.
    15. Students are required to sign against their registration numbers on the attendance sheet.